Privacy and copyright

Effective from: 1st January 2021

Who we are

This website exists to provide information about the Apex Challenge for competitors, prospective entrants to future events, competitors who have taken part in previous events, their parents and Scout groups around the British Isles. We take the issue of privacy very seriously and are committed to protecting and respecting users’ privacy. We aim to keep all information on the website up-to-date.

The official name of the charity is Apex Challenge and our registered address is Lyndon Lodge, Taylor Lane, Barwick In Elmet, Leeds, LS15 4LX. Our website address is 

Statement of intent

If you want to take part in one of our competitions you will have to submit personal information about yourself which includes your name, contact details and information about dietary requirements. This enables us to keep you informed about our plans for the event and make sure we have enough food available for those with specific dietary needs.

We will treat all personal information in accordance with this policy. The Apex Challenge will act in accordance with current legislation and aim to meet current internet best practice.

The Apex Challenge will, as part of its normal operations, send out information emails. Entrants can decide to ask for these not to be sent to them at any time by contacting the Apex Challenge team.

Use and storage of your personal data

When you supply any personal information to the Apex Challenge we have legal obligations towards you in the way we deal with that data. We must collect the information fairly, that is, we must explain how we will use it and tell you if we want to pass the information on to anyone else. In general, any information you provide to us will only be used by us and not disclosed to any third parties without first obtaining your consent, unless we are obliged or permitted by law to disclose it.

Also if you post or send offensive or inappropriate content anywhere on or to the Apex Challenge website and we consider such behaviour to be serious enough, we can use whatever information that is available about you to stop such behaviour. This may include informing relevant third parties such as your employer, school or email provider about the content and your behaviour,

We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998. All the information and details you provide us with is held on, and processed by, computers situated in the British Isles.

Visitor comments may be checked through an automated spam detection service.

Access to your personal data

‘Personal data’ means any information which relates to a living, identifiable person. It can include names, telephone numbers and email addresses but it is wider than that and includes any information relating to that person or a combination of information which, if put together, means that the person can be identified.

‘Special category data’ means personal data about a person’s race, ethnic origin, religion, health, sex life or sexual orientation.

‘Processing’ covers all activities relating to the use of personal data by an organisation from its collection through to its storage and disposal and everything in between.

‘Data subject’ means the person whose personal data is being processed.

You have the right to request a copy of the personal information we hold about you, including any information you have provided to us. You can also request that we correct or erase any data we hold about you. This does not include any data we are obliged to keep for administrative, legal or security purposes.  Please contact us to request such details.


Most websites, including the Apex Challenge, use text files called cookies to improve your experience. Some are set by us and some are set by other websites, including social media pages, which run content on our pages. The cookies contain anonymous information to help us identify your computer either for that one visit to our site or for future visits. On the Apex Challenge website cookies are specifically used for the following reasons:

  • Enabling our online entry system to store your details.

  • Collecting statistics on which web pages have been visited.

  • Monitoring how many links are clicked from our mailing list emails.

  • Tracking which pages are shared using social media websites.

  • Recognising whether you have profiles on social media websites such as Facebook and Twitter.

  • Remembering your details if you leave multiple comments on articles on our website.

Some people find the idea of a website storing information on their computer or mobile device too intrusive. Although this is generally harmless, it is possible to block some or all cookies using your web browser but if you choose to do so, some functions of the website, including our online entry system, may not work correctly and we cannot take any responsibility if your entry for a future event fails because this setting has been altered.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Users aged 16 and under

If you are aged 16 or under, please get your parent or carer’s permission before providing us with any personal information via this website.

General Data Protection Regulations

You can get further information about data protection regulations by visiting the Data Protection section of the UK Government’s website.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

Information about teams, including photographs and video, which have taken part in the Apex Challenge are retained indefinitely to provide an archive of details about previous competitions.

Contact details for competitors who have taken part in previous events is retained and stored indefinitely to enable us to get in touch with previous competitors in the future.

Sensitive personal data, such as health and dietary information, is destroyed shortly after each competition.

If you choose to leave a comment on our website, the comment and its metadata is retained indefinitely so we can recognise and approve any follow up comments without holding them in a moderation queue.

If you register on our website we store the personal information you provide in a user profile which can be viewed, edited and deleted at any time. This information is also visible to the Apex Challenge website team.

20 years of creating unforgettable weekends of Scouting adventures.

© 2024 Apex Challenge

Apex Challenge organised events for the Scout Association between 2002 and 2022, following its rules and guidelines and was a registered charity.